How to Write a Janitorial Service Proposal

By Lanee' Blunt

Writing your proposal
doesn't have to be hard--

Writing a proposal for ajanitorial service requires careful preparing before you write it.  A cleaning proposal is different from acleaning bid because it requires you to present a packet of information aboutyour company that consists of information about your company, service, and thebid price. Start with an outline this will help you organize your thoughts andhelp you prepare the information that needs to go into the proposal.

Moderately Challenging

Things You’ll Need
Business cards
Report cover
Insurance certificate
Service agreement

Write the “Executive summary” section. Start this section of the proposal with why theevaluators should use your company. Give them an excellent reason why theyshould choose your company over the competition. Provide a straight forwardprecise description of your ability to meet the requirements of the requestedwork.

Write the “Resume and qualifications” section. Write about your qualifications and your experiencewith similar jobs. Tell the evaluators the responsibilities of key personneland subcontractors. Give the qualifications of your staff profile and thenumber of hourly, part-time employees, and supervisors employed by the business.

Start the third section “Price for the project” and explain your proposed price based on the budgetdetail.  Provide a Cleaning bid sheet with the price youare proposing.

Address topics in the request for proposal (RFP) in the forth section. Answer the topics in thesame sequence that they are in the RFP. Answer all of the “major topicquestions” in essay form.  Give yourcomplete description of  your ability to meet the requirements in theRFP. Remember, you’re not trying to write an academic paper with slow dullreading, but this is persuasive expository prose. Answer the topics of the RFPby keeping your sentences and your paragraphs short. Create a lot of whitespace with frequent paragraphing.

Provide a copy of yourdocumented Quality Control Plan. Provide a copy of your Hazard CommunicationPlan when asked. 

Proofread the proposal for typos and errors.  Avoidmistakes that may cause your proposal to be turned down with careless errors.

Professionally package theproposal with a glossy cover and use a letterhead with good quality paper.
Gather the brochures and yourbusiness cards that need to be submitted with the proposal make sure that youhave all of the information needed before your deadline. Keep your writingdirect and avoid a lot of unnecessary adjectives.


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